October 2023

How we transformed an Excel sheet into an AI business

An AI-powered experience for school admins to help them better understand their school so that they can better help students.


Apps, AI



The setup

In the summer of 2019, ACSI wanted to change their old way of doing business—using only Excel spreadsheets—into a super-efficient computer system. This new system would help Christian schools get opinions from their students through easy-to-answer surveys. By knowing what the students think, schools can make everything better, from classes to the school's religious environment. In order to figure out where the strengths and weaknesses were for each school, Watchovr built a fancy artificial intelligence system that could crunch out the numbers super-fast.

Building the system

Three teams worked together on this project: ACSI (the team the platform was built for), Magneti (they focused on planning, designing, and advertising), and Watchovr (the tech whizzes).

  1. Understanding Needs: First, they talked with everyone involved to find out what they wanted from the new system.
  2. User Stories: They created "user stories" which are basically short tales that explain what a user might want to do with the system.
  3. Designing the Look: After getting the stories, they sketched out how the app should look and work.
  4. Final Designs: They turned those sketches into detailed designs that told the tech team exactly what needed to be built.
  5. Building Time: With all the planning done, it was time to actually create the app. They only had 12 weeks and just two expert developers, but they managed it well. One focused on how the app looks (frontend), and the other on how it works (backend).

How it turned out

Everybody loved the new system! The staff doesn’t have to do manual work anymore; the app does it all by itself. This makes giving reports to schools super fast. They didn't provide the exact "before and after" numbers, but the system clearly improved how things were done.

The Takeaway

Planning and teamwork can turn an old-fashioned way of doing things into a modern, super-efficient system. This helped schools get quicker and better feedback, making everyone happier.


Don’t take our word for it.
See what our past clients say.

“I have nothing but positive words from both my team and my customers. ”

I took a bet on Watchovr and had them build a custom booking web application for my moving company. This software was not only my company’s first impression on new customers, but also the application that facilities majority of the revenue at my company. What I’m trying to say is... I put a lot of trust in the Watchovr team.

After several successful years of using the app they’ve built, I have nothing but positive words from both my team and my customers.

In addition, if anything ever goes wrong with the software, their maintenance team fixes it right away! Thank you for your business, Watchovr!

Julian Correa
Julian Correa
Owner @ Knightspeed
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“Watchovr always rises to the occasion and delivers high-quality websites and applications. ”

Watchovr has been my go-to development agency whenever I need a software solution. Whether it’s for myself or one of my marketing clients, Watchovr always rises to the occasion and delivers high-quality websites and applications.

If you are looking for a custom software development agency that prioritizes communication and delivering the top of the line custom technology, I would absolutely recommend Watchovr.

Mike Sierra
Mike Sierra
Owner @ Clickable Impact
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“They consistently deliver high quality work on time and with great communication, many times exceeding my expectations.”

I have worked with Watchovr for several years now. Their team’s skillset is extensive, and they have been my go-to solution for complex development solutions.

Matt Gallant
Matt Gallant
Tech Director @ Magneti
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